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Administrative Officer at Jhpiego Nigeria

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Jhpiego, an Affiliate of Johns Hopkins University, is a global leader in improving healthcare services for women and their families.

We are recruiting to fill the position of:

 

 

Job Title: Administrative Officer

Location: Abuja
Position Reports to: Administrative Manager

Overview

  • The Admin Officer (AO) reports to the Administrative Manager and will be responsible for providing Administrative support to the Administrative Team in Jhpiego office in Abuja.
  • The AO will ensure that administrative processes follow Jhpiego, USAID rules and regulations, other applicable approved procedures at all times.
  • The AO will be responsible for ensuring cost consciousness, efficiency of administrative operations and maintaining an on-site administrative system required to assure the integrity and effective performance of admin operations.

Responsibilities

  • Ensure that administration processes run smoothly to support effective and efficient program implementation.
  • Responsible for managing and reporting operational usage of vehicle fleet and other facility equipment
  • Provide and ensure that all logistics requirements are available for the smooth running of program activities.
  • Maintain lease and contract management database and ensure that renewals, extensions, termination processes are promptly initiated and completed
  • Support office management and facility management process
  • Support fleet management process
  • Support planning and coordination of business travels for all country office staff
  • Set the standard for compliance with USAID and Jhpiego’s regulations and standards.
  • Ensure that all shipments received are properly recorded and ensure that appropriate department is informed of the arrival of each shipment.

Required Qualifications

  • B.Sc. in Business Administration, Public Administration, or relevant field
  • Professional Certification in Project Management is an added advantage. Master’s degree is an added advantage
  • Minimum of three (3) years demonstrated administrative experience within an international not-for-profit organization.
  • Previous experience in a USAID award is highly desired
  • Practical understanding and application of donor regulations in large and complex projects is highly desired.

Knowledge, Skills and Abilities:

  • Computers skills including use of automated fleet management and reporting software.
  • Working knowledge of database applications, MS Word, and Excel etc
  • Excellent organizational skills, detail-oriented and high degree of accuracy;
  • Be of high integrity and have a sense of confidentiality
  • Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
  • Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
  • Ability to work independently and as a member of a team.
  • Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
  • Excellent interpersonal skills to effectively interact with all levels of staff and partners.
  • Good oral and written communication skills to effectively communicate findings and analyses
  • Cooperative, hardworking, flexible & dependable.

 

 

How to Apply
Interested and qualified candidates should send their updated CV to: [email protected] using “Administrative Officer, Abuja” as the subject of the email.

Note

  • CV and Cover Letter as One Single Word document
  • Candidates that do not comply with the application instruction will be disqualified.
  • Qualified female applicants are encouraged to apply.
  • We reserve the right to close this vacancy early if a suitable candidate is found.
  • Only shortlisted candidates will receive an invitation for an interview
  • JHU is an Equal Opportunity Employer
  • For further information about Jhpiego, please visit our website at www.jhpiego.org

 

Application Deadline  1st September, 2021.


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