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Executive Officer at Jhpiego Nigeria

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Jhpiego, an Affiliate of Johns Hopkins University, is a global leader in improving healthcare services for women and their families.

We are recruiting to fill the position below:

 

 

Job Title: Executive Officer

Location: Abuja
Position Reports to: Country Director

Overview

  • The Executive Officer will work closely with the Country Director and its management team as necessary to provide support to the Country Director.
  • S/he will provide executive level administrative support, clerical support, receiving partners/visitors, arranging travels and correspondences, and scheduling meetings with high level report writing as necessary.
  • The Executive Officer will enhance the Country Director’s effectiveness by ensuring information management as well as representing the Country Director to others.

Responsibilities
Executive Office:

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves Country Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains confidence and protects operations by keeping information confidential.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Produce reports, presentations and briefs for office of the Country Director.
  • Contributes to team effort by accomplishing related results as needed.
  • As assigned by the CD, Support specific initiatives, activities, projects and research under the office of the Country Director or wider SMT.
  • Maintains Country Director’s appointment schedule by coordinating travels, planning and scheduling meetings, take minutes, action notes and deal with any follow up action.
  • Undertake any other duties as maybe required commensurate with the level of the post.

Program Support:

  • As necessary, collaborate with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently
  • Arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested by the CD.
  • Assist with organization of meetings, field visits, and other activities.
  • Assist with maintaining the project calendar and keeping it up-to-date.
  • Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
  • Provide administrative support in the design, implementation and monitoring of project activities.
  • Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites in a timely manner.
  • Assist with other programmatic and administrative duties as required

Required Qualifications/ Knowledge, Skills and Abilities

  • Bachelor’s Degree in Social / Behavioral Sciences, Public Administration and Health related courses. Masters in any of this related field will be an added advantage.
  • Ability to multitask and prioritize daily workload.
  • Proficiency in English.
  • Strong verbal and written communications skills.
  • Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
  • Demonstrated expertise working with management teams.
  • Critical thinking and problem-solving.
  • A minimum of 5-6 years’ strong experience in similar position within the INGO / private sector.
  • Membership of Chartered Institute of Administrators added advantage.
  • Strong time management, planning and organizational skills.
  • Strong interpersonal skills with a pleasant personality.
  • Discretion and confidentiality.

 

 

How to Apply
Interested and qualified candidates should send their updated CV to: [email protected] using the Title and Location as the Subject of the email eg. “Executive Officer, Abuja”

Note

  • CV and Cover Letter as ONE SINGLE WORD document
  • The title/subject of your email and application should be the position you are applying for.
  • Candidates that do not comply with the application instruction will be disqualified.
  • We reserve the right to close this vacancy early if a suitable candidate is found.
  • Only shortlisted candidates will receive an invitation for an interview
  • Any successful candidate will be subject to a pre-employment background investigation.
  • There will be travel requirements and opportunities both within Nigeria.
  • JHU is an Equal Opportunity Employer.
  • For further information about Jhpiego, please visit our website at www.jhpiego.org

Application Deadline  1st September, 2021.


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