PCI Educational Consult Limited, an HR and Recruitment agency is currently recruiting suitably qualified candidates to fill the position below:
Job Title: Executive Secretary
Location: Ibadan, Oyo
- We are looking for a competent Executive Secretary to support high-ranking officials in our company.
- You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
- Executive secretaries must be quick professionals with great time-management and multitasking abilities.
- It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
- The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Degree in Business Administration or relative field
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office and “back-office” software (e.g. ERP)
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality.
- N30,000 – N50,000 monthly.
Method of Application
Interested and qualified candidates should send their CV and Cover Letter to: [email protected] using the Job Title as the subject of the email.