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HR Coordinator – Deputy at Solidarities International

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Solidarities International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 40 years the association has focused on meeting three vital needs – water, food and shelter. SI is present in North-East Nigeria since 2016 and is currently operating in 4 bases across Borno State (Maiduguri, Monguno, Ngala, and Dikwa) with outreach capacities across all BAY States through its emergency component. Currently, SI carries out emergency / post – emergency programs in WASH sector in North-West Nigeria where limited actors are currently present.

We are recruiting to fill the position below:

 

Job Title: HR Coordinator – Deputy

Location: Maiduguri, Borno
Employment Type: Contract
Contract Start date: ASAP
Contract Duration: Contract duration is 4 Months – Maternity Cover (No Extension)

Goal / Purpose

  • The HR Coordinator Deputy supports the HR coordinator in defining and implementing the national HR policy.
  • He/she guarantees the correct implementation of HR and SI policy on the mission.
  • He/she supports the HR Coordinator in the administrative management, follow-up and visa process related international staff.
  • Upon request, ensure the HR Coordinator responsibilities and tasks (in case of absence) in direct link with the Country Director
  • He/she ensures legal, fiscal and administrative support to HR Coordinator and administrators for all National HR related matters.
  • He/she actively participates in implementing training and development programs for national staff.

List of Main Activities
Design and Implementation of the national HR policies:

  • Take part in the development of the national HR policies
  • Participate in defining and monitoring the implementation of HR policies
  • Evaluate risks linked to changes in social policies
  • Ensure the SI functions Grid is applied on the mission and the recruitment process respected
  • If necessary, participate in rewriting the Salary Grid (benchmark…)
  • Continually ensure coherence between SI HR policy and national laws
  • Propose improvements to employee working conditions
  • Ensure appropriateness and coherence between mission job descriptions and SI standard Job Descriptions

Human Resources management (national and international):

  • Design and implement HR training sessions for SI Managers and for the administrative teams
  • Supervise annual performance process; participate in implementing staff promotions
  • Improve recruitment procedures; participate in the recruitment process for national staff
  • Ensure relations with employee, in particular by taking part in the HR meetings
  • Ensure minimum staffing levels for the administrative service during periods of absence (vacation, illness…)
  • Design and put in place an annual training program, supervise its implementation and monitor its impact
  • Participate in the implementation of career planning and the management of staff mobility

Human Resources Administration:

  • Keep informed of all documents and developments associated with employment law, employment in general, and staff training
  • Ensure that personnel files are kept up to date and deadlines respected (annual performance, contract amendments, visa, Flight ticket, break…)
  • Take the necessary steps with authorities if required (registering personnel, submitting documents…)
  • Update the monthly HR reporting Pack, check and consolidate for the whole mission
  • Ensure the respect of the HR monthly calendar
  • Ensure that HR procedures are respected and understood at mission level
  • Supervise the administrative and contractual management of personnel recruitment and hiring
  • Organize and conduct the HR briefing and/or induction sessions

Payroll, Tax and Social Contributions Management:

  • Proceed and supervise the monthly salaries calculation and payroll processing for the whole mission
  • Ensure the monthly calculation of the Tax and social contribution for the whole mission
  • Ensure that Taxes and social contributions statements and payments are made to the concerned authorities for the whole mission
  • Update and check the monthly related HR databases and payroll variables
  • Ensure the payslip signature and archiving at time of all payroll related documents

Archiving:

  • Ensure that staff personal files are kept up to date and archived according to the proper guidelines for the whole mission
  • Ensure preparation of HR files for Audit
  • Ensure hard and soft archiving, as well as ensuring the security of HR/administrative documents
  • Ensure that hard files from the bases are brought back to coordination on a regular basis
  • Conduct the quarterly mailing of HR archives to HQ

Reporting:

  • Update and consolidate monthly the mission organizational chart and its targeted version
  • Update and consolidate the monthly statistical report for HQ
  • Update and consolidate the SI ID card needs and send to the Logistics department
  • Report to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.
  • Update monthly the International Staff FU and prepare the HR shuttle for HQ

Communication / Representation:

  • Work closely with and support the Administrative Managers
  • Establish and maintain relationships with the administrative, legal, fiscal authorities at a national level
  • Is the focal point of the consultants with who SI is working on HR related matters (Tax, Visa, lawyers)
  • Ensure that relevant HR information are published on the information board
  • Report to the HR Coo any alerts concerning Solidarites International Staff and support the HR Coordinator in the social dialogue
  • Ensure the HR data and information confidentiality
  • Assist the HR coordinator with report related HR, proposals and withdrawing up HR sizing set-up
  • Participate to the HR strategy definition
  • Participate to the internal and external HR meetings and represented SI upon request

Profile

  • Education: B.Sc. Finance, Economics, Business Administration or related degrees
  • Professional experience: 3 years of relevant experience (NGO/Private or Public sector) and 2 years of progressive experience in an INGO
  • IT skills: Excellent knowledge in Homere, Good knowledge of Office software: Saga, Excel, Word, Outlook, PowerPoint.
  • Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress.
  • Languages: English compulsory (Hausa/Kanuri – Added Advantage)
  • Admin related skills: good knowledge of the project cycle, budget follow-up, recruitment, payroll, etc.

What We Offer
Salary + food & housing contributions + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance – covering death and permanent disability) etc.

 

 

How to Apply
Interested and qualified candidates should:
Click here to apply

Note

  • Select HRCO – Deputy, fill the form and attach your CV.
  • The CV attached must be named with your first name and surname.
  • As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the application closing date

 

Application Deadline  25th August, 2021.


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