Chemonics International – We’re one of the world’s leading partners in international development, because where Chemonics works, development works. From our founding in 1975, we have worked in more than 150 countries to help our clients, partners and beneficiaries take on the world’s toughest challenges. Today, we re-imagine global supply chains to deliver essential medicines to the right place at the right time. Our global network of more than 4,000 specialists share an unwavering resolve to work better, driven by a conviction that the world must be better.
We are recruiting to fill the position below:
Job Title: Human Resources and Administrative Associate – Nigeria SHARP TO1
Location: Abuja, Nigeria
- We seek a Human Resources and Administrative Associate for the USAID funded Strategic HIV/AIDS Response Program (SHARP) Task Order One in Northwestern Nigeria.
- SHARP Task Order One will implement accelerated scale-up of interventions and cost-effective innovations to improve access to and quality of HIV/AIDS and TB service delivery, while strengthening the national health system in the Northwestern states of Kebbi, Kwara, Niger, Sokoto and Zamfara.
- The program will support HIV testing services, HIV diagnosis and treatment, HIV care and support, laboratory services, and health systems strengthening.
- We are looking for individuals who have a passion for making a difference in the lives of people around the world. Please note this position will be based in Abuja, Nigeria.
- Support the full cycle recruitment process in compliance with established procedures and regulations, including but not limited to: coordinating job descriptions and interview questions, shortlisting and pre-screening candidates, scheduling interviews, conducting reference checks, facilitating the biodata process, processing offers of employment.
- Assist the Director of Finance and Operations with all administrative processes related to the employment of local professional and support staff and short-term consultants.
- Liaises with the Director of Finance and Operations and the home-office project management unit to facilitate all onboarding and offboarding processes of project staff. The associate will be responsible for the disbursement and/or collection of all relevant project materials including but not limited to: HR documents, ID badges, business cards, and project equipment.
- Manage the project personnel tracker and update the organogram as needed, ensuring project personnel and recruitment files are maintained in accordance with Chemonics’ policies, local labor laws, and USAID regulations, while ensuring confidentiality and safety of all data.
- Coordinate with other Chemonics’ Nigeria projects to manage project health and life insurance renewals and ensure all staff information is up to date.
- Support the finance team with administration of staff benefits according to appropriate plans and local labor law requirements.
- Maintain records of annual leave and sick leave and keep staff, supervisors and the Director of Finance and Operations informed of balances.
- Provide support in performance management processes by administering trainings on the annual assessment process and coordinating the collection and filing of the assessments.
- Support the Director of Finance and Operations in preventing and/or resolving employee relations issues in coordination with the home-office project management unit, Global HR, and Chemonics’ Office of Business Conduct.
- Ensure project compliance with Chemonics’ policies, local labor law, and USAID regulations. Act as a project resource for questions pertaining to the aforementioned.
Operations / Administrative:
- Assist with the organization of meetings and events on and off site as directed which may include the setting up of rooms, arranging catering and refreshments, ensuring the necessary equipment is in place and functioning, taking minutes where necessary, and the preparation of papers for distribution.
- Accurately track and record project equipment, ensuring proper maintenance and security.
- Make travel and accommodation arrangements for project staff and visitors as requested.
- Ensure operation of office equipment including reviewing maintenance requirements, arranging for necessary repairs, maintaining equipment inventories, and evaluating new equipment.
- Maintain stock records for stationery and supplies for the office, working with suppliers and verifying receipt of supplies and requisitioning in line with office procedures.
- Ensure all required records are kept up to date and in line with SHARP TO 01 requirements.
- Receive visitors to the office with high standard of courtesy and hospitality and direct them appropriately.
- File and retrieve Project documents, records, and reports.
- Collect and sort incoming and outgoing correspondence.
- Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations.
- Perform other duties and responsibilities as required.
- Bachelor’s Degree (or equivalent) in Human Resources, Business Administration, Development or a related field preferred.
- Minimum of 2 years of relevant work experience. Previous HR/administrative experience within a fast-paced, multi-cultural environment preferred.
- Experience working on a USAID or donor-funded project is required.
- Proficiency in Microsoft Office applications (Word, Excel, PPT, Outlook) is required. Prior experience with SharePoint and Formstack preferred.
- Strong interpersonal skills with a demonstrated ability to work in a small team environment to support a wider program team.
- Must be detail oriented with the ability to multi-task and work independently while being a team player with a positive “can-do” attitude.
- Demonstrate willingness to take on challenges and work toward continued process improvements to foster and implement an environment of efficiency.
- Possess a strong commitment to diversity, equal opportunity and capacity building.
- Exceptional written and oral communication skills.
- Proficiency in English required.
- Please note this position is open to applicants who are cooperating country nationals (CCNs) and eligible to work in the country of Nigeria. CCN is defined as a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
Job Title: Sustainability Advisor
Location: Abuja, Nigeria
- Chemonics International, a leading international organization based in Washington, D.C., seeks a Sustainability Advisor for the USAID funded Strategic HIV/AIDS Response Program (SHARP) Task Order 03 activity in Nigeria.
- This activity aims to identify and support proven interventions through the improvement of service delivery and strengthening health systems with an expanded effort with the Government of Nigeria (GON) in Adamawa, Bauchi, Borno, Jigawa, Kano and Yobe States.
- The objectives of the activity include 1) Targeted and efficient HIV and TB case identification and linkage to care and treatment; 2) Enrollment of patients on HIV/AIDS therapy with adequate adherence and minimal loss to follow-up; 3) Successfully suppress HIV viral load; and 4) Increase GON capacity to expand, coordinate and finance HIV/AIDS and TB services.
- This position will be based in Abuja, Nigeria. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Principal Duties and Responsibilities
- Under the supervision of the Senior Activity Manager, oversee the development, implementation, and monitoring of the project sustainability and transition plan and milestones schedule.
- Liaise with project technical teams to review and revise activity designs to ensure maximum sustainability and ability to be transitioned to local actors.
- In consultation with government stakeholders, design and plan for innovative financing mechanisms to transfer health workers and other key interventions to government funding in the future.
- Assess both needs and capacity of government entities to take on funding and management of HIV interventions.
- Lead private sector engagements at national and sub-national levels and leverage private sector engagement support, expertise, skillsets, and resources to advance SHARP TO3 objectives and programmatic approaches towards the achievement of epidemic control.
- Develop monthly progress status narrative, success stories, and articles related to the implementation of the project sustainability agenda and PSE initiatives.
- Develop quality advocacy briefs and raise awareness of the sustainability agenda through effective communications and presentations.
- Present persuasive recommendations to government entities for increased funding and ownership of the HIV/AIDS response.
- Support the implementation of organizational capacity interventions for local partners across project states.
- Create strong collaboration and teamwork between all program units and foster a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations.
- Performs other duties and responsibilities as required.
Required Skills and Qualifications
- Bachelor’s degree in sciences or related field required, Master’s degree preferred. Certification in Project Management will be an added advantage.
- Minimum of 5 years of extensive experience working for or in close collaboration with state and local governments in Nigeria required.
- Minimum of 3 years of extensive experience in human resources for health, public sector health financing, HIV service delivery, and other key technical areas is preferred.
- Familiarity with government bodies in some or all of the Task Order 03 states (Adamawa, Bauchi, Borno, Jigawa, Kano, and Yobe) strongly preferred. Regularly travel to Adamawa, Bauchi, Borno, Jigawa, Kano, and Yobe States to provide direct support.
- Excellent influencing and networking skills with a proven ability to drive innovations and transformation initiatives.
- Excellent written and verbal communication skills, with demonstrated ability to communicate effectively with high-level government stakeholders.
- Fluency in English is required.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The Sustainability Advisor will report directly to the Senior Activity Manager. As teamwork is crucial to the success of the project, the Sustainability Advisor will be expected to closely coordinate with other project staff, as per direction from the Senior Activity Manager.
Location of Assignment:
- The location of the assignment is Abuja, Nigeria with intermittent travel throughout the country.
- This position is open to applicants who are cooperating country nationals (CCNs) and eligible to work in the country of Nigeria. CCN is defined as a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
Deadline: 25th January, 2021.